Learn How to Print W-2 Form in QuickBooks Desktop

The W-2 form is a Wage and Tax Statement form that holds the annual wage information and the amount of withheld tax from their paycheck. If you want to “print W-2 form in QuickBooks” to send the paper copies to your employees or maintain your record, send it to your accountant; this guide is all you need to follow.

You can also invite your employees to QuickBooks Workforce so they can view and print their W-2 or W-3 forms independently for the current year and the previous two years if you were a QuickBooks payroll user. To learn how to print the print W-2 form in QuickBooks, read this comprehensive guide thoroughly.

If you are new to QB Desktop, printing the W-2 without professional guidance can be difficult. So, dial +18557380359 to connect with QB experts and consult the issues you are facing

Follow These Steps to Print the W-2 Form in QuickBooks

Print W2 in QuickBooks Desktop only if you pay taxes in QB and how to get the QuickBooks compatible W-2 paper.

Step 1: Buy W-2 Paper or blank paper.

If you print the W-2 form in QuickBooks, we suggest you buy the QB-compatible W-2 paper from Intuit. You can order the W-2 kit from Intuit to make sure the w-2 is printing correctly. Here’s how you can order the W-2 paper kit:

Go to Intuit’s Market site and locate the QuickBooks Checks & Supplies page.
Select ‘Tax Products’ and then choose ‘Blank W-2 kits.’
Follow the instructions displayed on your screen to complete your order.

You can get 3 or 4-part perforated papers using QuickBooks Online Payroll or QuickBooks Desktop Payroll Enhanced or Standard.
If you use QuickBooks Desktop Payroll Assisted, you can get only 4-part perforated paper.

The following blogs can help you: What Should You Do to Fix QuickBooks Error 1000?

Step 2: Print Your W-2 Form in QuickBooks Desktop Payroll Enhanced or Standard

There are different steps to print the W-2 form in QuickBooks Desktop Payroll Enhanced or Standard and QuickBooks Desktop Payroll Assisted. The steps below will help you print this form in Enhanced or Standard.

Firstly, make sure QuickBooks and the payroll tax table are updated.
Go to the ‘Employees’ menu and select ‘Payroll Tax Forms & W-2s’ from the dropdown.
Further, select the ‘Process Payroll Forms.’
Move to the ‘File Forms’ tab and then scroll down to ‘Annual Form W-2/W-3 Wage and Tax Statement/Transmittal.’ Select the same option.
Click ‘Create Form.’
Choose individual employees to print the form, or select all if you want.
Click ‘Review/Edit’ to review the W-2 form before printing. Reviewed W-2 forms will be checkmarked in the ‘Reviewed’ column.
Once done, click ‘Submit Form’ and follow the displayed instructions to print and file the W-2 form.

We hope the provided guide is helpful for you to “print W-2 form in QuickBooks” desktop. If you face any issues or have any queries while printing the form, dial +18557380359. Our accounting team is available to assist you on call.